Administrative Resources

This resource is designed to guide faculty and staff through the process of recruiting and hiring student employees within the College of Design. Here, you’ll find step-by-step instructions, key forms, and important policies to help you efficiently navigate student employment.

Resources for hiring students

Ordering needed keys: contact Shawnia Silverthorn, shawnias@iastate.edu, 4-7428. Name, Address, phone and email along with dept. worktag needed.

A required field trip is group travel sponsored by an academic unit. The trip is part of a course curriculum and is an official component of a student’s grade.

Field Trips and Optional Student Travel – Risk Management

It is common to offer visitors (lecturers, guest critics, etc.) one-day parking passes. You can get them from your departmental partner or Shawnia Silverthorn (shawnias@iastate.edu) in 146 Design by providing the name, address, phone number and email address of the visitor, along with your department Worktag to charge it to. Or, you can have the visitor request a parking permit, and note there is a fee.

If you want the parking permit to be sent to the visitor ahead of time, you will need to communicate this with your departmental partner or Shawnia (shawnias@iastate.edu). Otherwise, the visitor can come to Room 146 when they arrive and ask for a printed parking permit; it would be a good idea to give the staff a heads-up that they’re coming before they arrive on campus. All guest passes are for the General Parking areas (Yellow). If guests park in Reserved (Red) or any spaces other than General Parking, they will receive a ticket even with a visitor parking pass.

ISU Parking Division

ISU Parking Maps

• Campus and postal mail are delivered to the College of Design, once a day, in the morning.
• Mail is usually received by 10:30am. Outgoing mail is taken down in the afternoon around 2:30 pm for pickup.
• Mail will be distributed to faculty and staff mailboxes in the mornings except for boxes and packages that arrive from FedEx, PS, and other carriers. Boxes will be placed in DESIGN 158, and faculty and staff will receive an email notification that they have boxes delivered. Boxes should be picked up as soon as possible.
• No personal packages or mail is allowed. Please make arrangements outside the College of Design for personal packages and mail.
• For outgoing mail, there will be a drop off basket, marked OUTGOING MAIL, in DESIGN 146. If your mail needs special postage, please see Shawnia Silverthorn, in DESIGN 146.
• If you order a business package to be delivered by a carrier, please list the address as 146 College of Design. The business office staff will sign for the package and instruct the carrier where to place the package in DESIGN 158.
• Any packages that will be mailed containing hazardous materials will need to be handled a specific way. The person (faculty or staff) sending the package must complete the Hazardous Materials training, as well as the person handling the package shipment (typically, Shawnia Silverthorn in the Business Office). This is required to mail packages with Hazardous Materials, this includes things like Lithium batteries.

• All faxes will be handled by the business support staff.
• No Personal Faxes allowed.
• Fax Request Forms can be found in the work basket in room 156 Design.
• Copies are available in room 158.
• Complete the Fax Request Form and give the form and the materials to be faxed to business support staff.  Please PRINT fax numbers to be readable.
• After your fax has been sent, it will be placed in your mailbox with the time and date that it was faxed, this will be your notification that the fax was transmitted properly.
• If there are difficulties with sending your fax, the support staff will contact you either by phone or email for further assistance from you.
•  All receiving faxes will be placed in your mailbox. Multiple fax pages will be stapled together.
• The support staff will try to send your fax as soon as possible; but it may not be immediately.  If your fax is a Rush, please indicate that to the staff member you give the fax request form to.

Copiers:

• You are each assigned a copy code so the numbers of copies being made can be tracked.  If you forget your assigned copy code, ask the Business Office staff for assistance.
• Absolutely no personal copies are to be made.
• The copiers in Design 158 are intended for small volume:  single copies of letters, receipts, grade sheets, teaching articles, one master copy of syllabi, handout or exam to be sent out to Printing Services.
• All class materials, including those for field trips, should be sent to the students via email.  Most students have laptops that they can take on field trips or access to printers for making their own copies.  Faculty are asked to use email to send syllabi and assignments to students or consider using WebCT or Blackboard Learn.
• Any copy job over 50 sheets of paper should be sent to Printing Services.  Complete a “Copy Request Form” in Design 156 and attach the item to be copied and submit it to Deb’s “In Basket”.  Allow 24 hours for items to be copied and returned to your mailbox.
• All EXAMS should be sent to Printing Services.  Complete a “Copy Request Form” in Design 156 and allow 24 hours for the exam to be copied and returned to your mailbox.
• Your limit for the Design 158 copier/printer will be 500 copies per month.  Once you have reached your monthly allotment, you will not be able to make any more copies for that month.